In order to create a meeting room, it's important to understand how the naming works. Below you can read about what parts the meeting room URL consists and how to easily create a meeting room.

Meeting room naming

Meeting room url

In general, meeting rooms will be https://www.vectera.com/room/team-name/meeting-room-name. You're able to change the team name in the team settings and can choose a different meeting room name for each meeting.

If you have set up a custom domain, your meeting rooms will be 'https://meet.mydomain.com/room/meeting-room-name'

Meeting-room-name

The name of the meeting room can consist of letters, numbers, underscores or hyphens. A space will change into a hyphen and special characters (eg. &, §, ..) will be removed.

For example, vectera.com/meet/online-meetings/matthias oliver&andreas
will become vectera.com/meet/online-meetings/matthias-oliverandreas

Create a meeting room

In Vectera there are several ways to create a meeting room:

  1. From the dashboard

  2. On the meeting rooms page

  3. Let guests book an appointment

  4. Via API

Once you're in the room, you can invite your guests by sending them the URL to this room or give them a special access key.


1. From the dashboard

The easiest way is to create a meeting room from the dashboard.

  • Typ the name of the meeting room that you would like to create, eg. John-Doe.

  • Click on 'Create <name>' and you'll be forwarded to the room or 'Create <name> from template..' and select a template, now you'll be forwarded to the room.

2. On the meeting rooms page

To create meeting rooms like in the old dashboard you can go to Meeting rooms in the menu on the left.

  • Complete the URL https://www.vectera.com/room/ with the name of the client or customer with whom this room will be used.

  • If you have created a meeting room template, you can select a template so the whiteboards, private notes and settings are set up like the template.

  • Afterward, click 'Create' to create the meeting room and you'll be forwarded to the meeting room.

3. Let guests book an appointment

The scheduling feature allows you to let clients book a meeting with you. When a new client books a meeting, a new meeting room will automatically be created based on the first and last name of the client. You can find more info in our scheduling help center!

4. Via API

Users who integrate Vectera into their platform using the API can also generate meeting rooms. You can find more info in our API help center!


The Vectera team is looking forward to your feedback. Our main goal still is to improve your experience in creating online meeting rooms. Eager to get going? Log into your account or get started with a free, fully-featured trial of Vectera!

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