If you use Google Calendar and the Vectera scheduler to plan your meetings, it's important to know whether the meeting or events have the correct status: busy or free.
In general if you plan an event in your Google Calendar it will get the status 'busy'. But does this happen every time?

Events and reminders

If someone books a meeting through your booking page or you add an event manually to your Google Calendar it will show busy by default. You can find the status by clicking on the event and edit. 

Sometimes you put a reminder in your calendar as an event, for example: you have to call Mark tomorrow in between 4pm/16h and 5pm/17h. But you also want to be available for client bookings during that hour, so you will need to change the status of 'call Mark' from busy to free.

All day long event

In Google Calendar it's also possible to add events that will take all day long, for example if you work from home instead of working at the office. This will be shown by default as 'free'! Unfortunately you can't change this default setting (October 2019).


If you want this all day event to block your scheduler you will have to change the status to 'busy' or 'out of office'.

  • You can change the event to busy by following the steps in the gif image above, then click on 'free', change it to 'busy' and click on 'Save'.
  • With the owner account you can also choose for 'out of office' and give the possibility to block new meetings. This will auto-send an email that you are not available to people who send you an email or try to book a meeting!

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