In the team settings tab, you can customize your meeting rooms and scheduler for your brand. The settings from this tab count for all the team members.

The page exists of 3 parts:

  1. Brand
  2. Team
  3. Custom text strings

Click on the links above to go to a specific subject and skip the previous ones.

1. Brand

In the brand part you can customize your meeting rooms with the following content:

  • Company logo
  • Favicon
  • Welcome screen background
  • Meeting background
  • Homepage
  • Cname custom domain (Add-on: White label required!)

Company logo and favicon

The company logo can be added and shown instead of the Vectera logo. This gives the first customization to your meeting rooms, scheduler and communication.

The optimal size is a width that is 3 to 8 times larger than the height.

The Favicon is a small icon which will show in your browser tab next to team name.
The optimal size for the favicon has a 1:1 ratio

You can add your logo in the left top corner of new whiteboards. Select the checkbox 'auto-add your logo to the whiteboard pages' to activate this.

Welcome screen background vs meeting room background

The welcome screen background and meeting room background can be different and show in different locations. The welcome screen background shows on the welcome screen. If a client opens the meeting room in the browser they will have to fill in a name and select one of the audio/video options. The background on this page is the welcome screen background.

The meeting room background is the background in the meeting room, where you actually have the meeting. Both images need to be at least 1000px wide and high.


Homepage is linked to the company logo. If someone clicks on your logo they can be redirected to the homepage. So if you upload your company logo and add your website (eg. in homepage, people will be redirected to your website after clicking on the logo.

Cname custom domain

You can set up a custom domain for your meeting rooms and booking page. This means that the link will not be or /book but a subdomain of your own domain. For example, if your domain is and you create a cname record, then your meeting rooms will be

The white label add-on is required to activate a custom domain. This help article guides you on how to set up a custom domain.

2. Team

The team options are more based on back-end settings which have a smaller visual impact.

Restrict user-based invite search to team members only: When the checkbox is active you will only see the names of team members while inviting email addresses to your team members or meeting rooms. If inactive, you will be able to see other Vectera users as well.

Show the team members page to non-admins: When the checkbox is unchecked the non-admin team members will only see their own profile on

Default team access for meetings: choose the default access that team members have for meeting each other's meeting rooms. You can choose between:

  • Should knock: Team members should knock before they can enter the meeting room of another team member.
  • Can always join: Team members can always enter the meeting room of another team member without having to knock. The meeting room owner doesn't have to be in the meeting room.
  • Is host: Team members will have the same rights as the meeting room owner.

3. Custom text strings

In this part, you can change the text which shows on the waiting screen when a guest tries to enter the meeting room. You can do this for the message when the host is not in the meeting room yet and when the host is in the meeting room.

If you're not satisfied with the changes, you can reset the text to default by clicking on the button 'Reset to default'.

If you have any questions on how to add your logo, background or custom domain, contact us at

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