Meeting rooms

How do you create a meeting room and what are the available features? In these help articles you can read how to create and set up your meeting rooms. You…

57 articles in this collection
Written by Oliver Verstraeten, Matthias, and Andreas Verschueren

Meeting rooms - dashboard

How to create a meeting room?

Watch and read here how you can easily create a Vectera meeting rooms.

Written by Oliver Verstraeten
Updated over a week ago

What do "persistent" meeting rooms mean?

Here you can find out the advantages of persistent meeting rooms.

Written by Matthias
Updated over a week ago

Delete or rename a meeting room

Written by Oliver Verstraeten
Updated over a week ago

How to create templates for your meeting rooms?

In this article you can read how to create templates where you can upload files and change the settings for your meeting rooms.

Written by Matthias
Updated over a week ago

How to restore a meeting room from trash?

Here you can read how to restore a meeting room from trash

Written by Matthias
Updated over a week ago

Meeting rooms

How many participants can join a Vectera room?

Read here about the maximum amount of users during a meeting in a Vectera meeting room.

Written by Oliver Verstraeten
Updated over a week ago

How to set up an image background for your camera?

In this article you can read how to set up an image background for your camera.

Written by Matthias
Updated over a week ago

Get desktop notifications when guests join!

In this help article you can read how to activate desktop notifications when guests join!

Written by Matthias
Updated over a week ago

How does Presenter Mode work?

Presenter mode can help you structure your meeting and keep control of your conversation

Written by Oliver Verstraeten
Updated over a week ago

Using files in meeting rooms

Upload files and documents in your meeting rooms to have the right content at your side

Written by Oliver Verstraeten
Updated over a week ago

How to use private notes in a meeting room

Jot down important information during your client meetings - for your eyes only

Written by Oliver Verstraeten
Updated over a week ago

How to end a call for all the participants?

In this help article you can read how to end a call for all the participants.

Written by Matthias
Updated over a week ago

How to forward a client to your website when the meeting ends?

In this help article you can read how to add a redirect to your website when your client leaves the meeting room.

Written by Matthias
Updated over a week ago

How to reset the meeting room?

In this article, you read how to reset a meeting room completely or how to reset certain parts manually.

Written by Matthias
Updated over a week ago

How to mute participants in online meetings?

Written by Andreas Verschueren
Updated over a week ago

Which file types are supported in Meeting Rooms?

Written by Oliver Verstraeten
Updated over a week ago

How do I change my camera/microphone/speaker in the meeting room?

Written by Matthias
Updated over a week ago

How to blur the background of your camera?

In this help article you can read how to blur the background of your camera.

Written by Matthias
Updated over a week ago

How to center your own camera in the meeting room?

Here you can find out how you can centre your own camera in the meeting room next to your clients.

Written by Matthias
Updated over a week ago

How to activate 'full-screen mode' in your meeting room?

Written by Matthias
Updated over a week ago

Are there keyboard shortcuts in Vectera?

In this help article you can read how to use the keyboard shortcuts in Vectera meeting rooms!

Written by Matthias
Updated over a week ago

Meeting rooms - Access options

How do I make a team member a host?

In Vectera, it's possible to share your meeting rooms with your team members and to even give them host rights!

Written by Andreas Verschueren
Updated over a week ago

How to invite guests and team members to a meeting room?

In this help article you can read how to share the meeting room with your guests and team members.

Written by Matthias
Updated over a week ago

Which parameters to add in order to skip the name and audio/video selection?

Below you can read which parameters you can add to the meeting room URL, so your clients can skip the name and audio/video selection.

Written by Matthias
Updated over a week ago

How do I (un)lock an existing meeting room?

Read here how you change the locked / unlocked status of a meeting room

Written by Oliver Verstraeten
Updated over a week ago

How can a guest enter a locked meeting room?

Written by Oliver Verstraeten
Updated over a week ago

What’s the difference between a host, a presenter and a guest?

Written by Matthias
Updated over a week ago

How to revoke access to a meeting room?

Read here how you can revoke someone's acces to your meeting room;

Written by Matthias
Updated over a week ago

Can meeting rooms be password protected?

A password is not necessary to grant access to a meeting room!

Written by Matthias
Updated over a week ago

How can you remove someone from a meeting room?

Can you remove a guest from of a meeting?

Written by Matthias
Updated over a week ago

Whiteboard

How to use an iPad as a writing tablet in a Vectera meeting room

With this easy set up, you can use your iPad as a writing tablet in a Vectera meeting room, while you're still using your laptop.

Written by Andreas Verschueren
Updated over a week ago

How to add your logo automatically in whiteboards?

In this article you can read how to add your logo automatically in your new whiteboards in meeting rooms.

Written by Matthias
Updated over a week ago

Does Vectera support LaTeX-formulas in the whiteboards?

You can use the formula tool in the whiteboards, but you can also use LaTeX-formulas to speed up the proces!

Written by Andreas Verschueren
Updated over a week ago

How can I delete a whiteboard?

Written by Oliver Verstraeten
Updated over a week ago

How to delete a text item in a whiteboard?

Read here how you can delete a text item in a whiteboard!

Written by Matthias
Updated over a week ago

How to use formulas in the whiteboard?

Read here how you can add formulas in the whiteboard!

Written by Matthias
Updated over a week ago

Can I upload a powerpoint presentation with video?

This article explains why a video in a powerpoint presentation won't play.

Written by Matthias
Updated over a week ago

Recording

Record your meetings

Never lose or forget a conversation again. Record your meetings and share them with your meeting room guests

Written by Oliver Verstraeten
Updated over a week ago

How to make great recordings of your meeting?

In this article you can read what influences the quality of your recordings.

Written by Matthias
Updated over a week ago

Where can I find an overview of my recordings?

In this help article you can read where to find the overview of your recordings in Vectera.

Written by Matthias
Updated over a week ago

What's the maximum duration of a recording?

Written by Oliver Verstraeten
Updated over a week ago

Where are my recordings saved?

Download your recording to your computer or upload it to cloud storage

Written by Oliver Verstraeten
Updated over a week ago

How to convert your recording into an MP3 or MP4 file?

In this article, you can read how you can convert your recording from a WebM file into an MP3 or MP4 file.

Written by Matthias
Updated over a week ago

Do recordings automatically take up cloud space?

Written by Oliver Verstraeten
Updated over a week ago

What's the typical size of a recording?

Written by Oliver Verstraeten
Updated over a week ago

Can I edit recordings?

Written by Oliver Verstraeten
Updated over a week ago

How do you share an uploaded recording?

Written by Oliver Verstraeten
Updated over a week ago

Screensharing

How to share your screen

Written by Oliver Verstraeten
Updated over a week ago

Who can share a screen and what do guests see?

In this help article we explain how a host and guests can use share screen.

Written by Matthias
Updated over a week ago

How to use Share screen in Safari?

Written by Matthias
Updated over a week ago

Can't see changes happening in Office 365 through screensharing?

Written by Oliver Verstraeten
Updated over a week ago

Your connection drops during screen share?

Sharing a smaller part of your screen can help!

Written by Oliver Verstraeten
Updated over a week ago

Experience high CPU usage? This might help!

Other possible observation: "My laptop/tablet is getting hot"

Written by Oliver Verstraeten
Updated over a week ago

Can I share audio while sharing my screen?

In this article you can read how to share your screen with audio.

Written by Matthias
Updated over a week ago

Mac - Share screen doesn't show when I click on share. What to do now?

Written by Matthias
Updated over a week ago

Co-browsing

How do you set up co-browsing?

Learn how to set up co-browsing to enhance your client meetings

Written by Oliver Verstraeten
Updated over a week ago

Do clients have to install the cobrowsing Chrome extension?

In 90% of the cases the client doesn't need to install the extension, read here why.

Written by Matthias
Updated over a week ago